These Terms of Service (“Terms”) are a legal agreement between Rodney Booe, a sole proprietor located in Green County, Kentucky, USA (“Provider,” “we,” “us”), and the organization that uses Notice (“Customer,” “you,” “your”). Notice is a software service for team task management (“Notice Team”) and pastoral-care and follow-up coordination (“Notice Care”). By subscribing, accepting these Terms at checkout, clicking to accept, or using the service, you agree to these Terms.
1. The service
Notice is a hosted, multi-tenant web application that helps a team track tasks, meetings, and follow-ups, including pastoral care. Each Customer’s data runs in its own space and is kept separate from every other Customer’s.
2. Who the customer is
- The Customer is the organization (for example, the church, nonprofit, school, or business) on whose behalf Notice is used. The person who accepts these Terms or subscribes represents that they are authorized to bind that organization.
- Individual staff members, volunteers, and other users act as authorized representatives of the Customer. They are not personally party to these Terms and are not personally liable under them, except for their own intentional misconduct or unlawful acts.
3. Accounts and access
- Access is by invitation only. A Customer administrator adds people by email; there is no public sign-up.
- Sign-in uses one-time email codes or links. There are no passwords. Keep access to your email account secure, since anyone who can receive your email can sign in as you.
- The Customer is responsible for activity under its accounts and for the accuracy of the information it enters, and for making sure its users have any consents needed to store information about third parties.
- A Customer administrator can invite, correct, and remove members, and controls which sections (Team and/or Care) each person may use.
4. Acceptable use
You agree not to: use Notice for any unlawful purpose; upload content you have no right to share; attempt to access another Customer’s data or to break, probe, or overload the service; or use the service to harass or harm others. You are responsible for using Notice (especially pastoral-care and other sensitive information) lawfully, ethically, and with appropriate confidentiality.
5. Your data and ownership
- You own your content. The information your organization enters (people, notes, tasks, meetings, follow-ups; together, “Customer Data”) remains yours.
- You grant us a limited, non-exclusive license to host, process, and display Customer Data solely to provide and support the service to you, and to make backups.
- We handle personal information as described in our Privacy Policy, which is incorporated into these Terms.
6. Confidentiality and use of your data
We will use Customer Data only to provide, secure, support, and improve the service for you. We will not sell Customer Data, and we will not use it for advertising or to train general-purpose AI models, without your express written permission. We limit staff access to Customer Data to what is needed to operate and support the service. Aggregated or de-identified information that cannot reasonably identify you or any individual is not Customer Data.
7. Export and deletion of your data
- Your Customer Data is available for export in a documented format during your subscription and for 30 days after termination.
- On your written request, or after that 30-day period following termination, we will delete Customer Data from active systems within 60 days, except where we must retain it to comply with law.
- Residual copies in routine backups are overwritten on our ordinary backup cycle and deleted no later than 180 days after termination.
8. Subscriptions, billing, renewal, and cancellation
- Notice is offered on paid subscription plans (per organization, with per-user seats for the Care section) and, in some cases, on complimentary or founding terms.
- Payments are processed by Stripe. We never see or store your full card details. Price, billing cadence (monthly or annual), and the fact that subscriptions renew automatically are shown before you pay.
- Subscriptions renew automatically for the interval you chose until canceled. You can cancel at any time from the in-app billing screen; cancellation takes effect at the end of the current paid period, and you keep access until then.
- Adding Care seats mid-cycle is prorated by Stripe. Fees are otherwise non-refundable except as stated below or as required by law.
- 30-day money-back: if you are not satisfied within 30 days of your first payment, contact us for a full refund of that first payment.
9. Intellectual property
We own all rights in the Notice service, software, and brand. We grant the Customer a limited, revocable, non-transferable, non-sublicensable license to access and use the service during the term for its internal purposes. You own Customer Data; we own everything else that makes up the service.
10. Changes to the service
We may add, change, or remove features. During a paid term, we will not materially reduce the core functionality you paid for except where reasonably necessary for security, legal, or provider-viability reasons, and we will give reasonable notice of material changes. We may suspend access to address a security risk, non-payment, or violation of these Terms; where practical we will give notice and an opportunity to cure.
11. Availability
We work to keep Notice available and reliable, but we do not guarantee uninterrupted service. We may perform maintenance, and we rely on third-party providers (hosting, email, payments) whose availability we do not control.
12. Disclaimers
Except as expressly stated, Notice is provided “as is” and “as available,” without warranties of any kind, express or implied, including fitness for a particular purpose. Notice is a coordination tool; it is not a substitute for professional, legal, medical, or counseling judgment, and it does not provide emergency services. In an emergency, contact your local emergency number.
13. Limitation of liability
To the fullest extent permitted by law, neither party is liable for indirect, incidental, special, consequential, or punitive damages, or for lost data or profits. Our total aggregate liability for all claims relating to the service will not exceed the greater of (a) the fees paid or payable to us for the service in the 12 months before the event giving rise to the claim, or (b) US $100. These limits do not apply to liabilities that cannot be limited by law. Any claim must be brought within one year after the event giving rise to it, to the extent permitted by law.
14. Your indemnity
You will defend and indemnify us against third-party claims arising from your Customer Data, your instructions, or your use of the service in violation of these Terms or law, provided we give you prompt notice, let you control the defense (with our reasonable cooperation), and do not settle in a way that admits fault on our behalf without our consent.
15. Termination
You may stop using Notice and cancel at any time. Either party may terminate for the other’s material breach that is not cured within a reasonable time after notice. On termination, your right to use the service ends, and our license to process Customer Data ends except as needed to complete the export and deletion described in Section 7 and in routine backups.
16. Governing law and venue
These Terms are governed by the laws of the Commonwealth of Kentucky, without regard to conflict-of-laws rules. The parties consent to the exclusive jurisdiction and venue of the state and federal courts located in or serving Green County, Kentucky, for any dispute not otherwise resolved.
17. Changes to these Terms
We may update these Terms. If we make material changes, we will provide notice (for example, in-app or by email). Changes take effect on the date stated, and continued use after that date means you accept the updated Terms.
18. General
- Entire agreement. These Terms and the Privacy Policy are the entire agreement between the parties about the service and supersede prior discussions. If they conflict, these Terms control except where the Privacy Policy is more specific about personal data.
- Assignment. You may not assign these Terms without our consent; we may assign them to a successor in connection with a merger, acquisition, or sale of the business.
- Severability & waiver. If any provision is unenforceable, the rest remains in effect. A failure to enforce a provision is not a waiver of it.
- Force majeure. Neither party is liable for delays or failures caused by events beyond its reasonable control.
- Survival. Sections on data, confidentiality, IP, disclaimers, liability, indemnity, and governing law survive termination.
- Notices. Notices to us may be sent to rodney@noticeteam.com; notices to you may be sent by email or shown in-app.
19. Contact
Provider: Rodney Booe, sole proprietor, Green County, Kentucky, USA. Questions about these Terms? Email rodney@noticeteam.com. A mailing address is available on request.